HoursBooks Terms of Service

Last updated: August 25, 2026

These Terms of Service ("Terms") govern use of the HoursBooks time-tracking software, including hoursbooks.com, the worker punch pages at punchout.now, the tablet kiosk, and any HoursBooks mobile applications (together, the "Service"), operated by HoursBooks ("we," "us," "our"). By creating an account or using the Service you agree to these Terms and to our Privacy Policy.

1. The Service

HoursBooks provides tools for recording and calculating work hours: a free calculator, employer accounts with cloud synchronization, a tablet punch-clock kiosk with photo capture, worker phone clock-in with location verification, and related reports and exports.

2. Beta status and free use

The Service is currently offered free of charge while in beta. We may introduce paid plans in the future; if we do, we will give existing account holders reasonable advance notice, and no charges will ever apply without your explicit agreement. During beta, features may change, be added, or be removed.

3. Accounts and responsibility

• You are responsible for maintaining the confidentiality of your account credentials, kiosk-exit password, and workers' punch links, and for all activity under your account.
• You must provide accurate information when registering and keep it current.
• You may not use the Service for any unlawful purpose or attempt to probe, disrupt, or gain unauthorized access to the Service or other accounts.

4. Employer obligations

If you use HoursBooks to track other people's work time, you are responsible for doing so lawfully. In particular, you agree that you will:

• inform your workers that punches capture a photo and (for phone punches) the device's location at the moment of punching, and obtain any notice or consent required in your jurisdiction;
• use punch photos and locations only for legitimate workforce-management purposes;
• comply with applicable wage-and-hour, record-keeping, and privacy laws. HoursBooks provides calculations (such as overtime at configurable thresholds) as a convenience — you are responsible for verifying that your settings and final payroll comply with the laws that apply to you.

5. Your data

You own the records you and your workers create in your account. We claim no rights over them except what is needed to operate the Service. You can export your records (CSV) at any time and can request deletion of your account and its data.

6. Not legal, tax, or payroll advice

HoursBooks is a record-keeping and calculation tool, not a payroll processor and not a source of legal or tax advice. Outputs (including overtime splits and pay amounts) depend on the settings you choose and the data entered, and may contain errors. Always verify before paying wages or filing anything.

7. Availability and support

We aim to keep the Service available and your data safe, but the Service is provided without uptime guarantees. We may modify or discontinue the Service; if we ever discontinue it, we will make reasonable efforts to give notice and a window to export your data.

8. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

9. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, WAGES, DATA, OR BUSINESS, ARISING FROM OR RELATED TO THE SERVICE. OUR TOTAL LIABILITY FOR ANY CLAIM WILL NOT EXCEED THE AMOUNTS YOU PAID US FOR THE SERVICE IN THE TWELVE MONTHS BEFORE THE CLAIM (OR US $50 IF YOU HAVE PAID NOTHING).

10. Termination

You may stop using the Service and delete your account at any time. We may suspend or terminate accounts that violate these Terms or create risk for the Service or other users; where practical we will give notice and an opportunity to export data.

11. Changes to these Terms

We may update these Terms from time to time. We will post the updated version here with a new "Last updated" date; material changes will be additionally noticed in the app. Continued use after changes take effect constitutes acceptance.

12. Governing law

These Terms are governed by the laws of the State of Florida, USA, without regard to conflict-of-law rules. Venue for any dispute lies in the state or federal courts located in Florida.

13. Contact

Questions about these Terms: support@depotbooks.com — HoursBooks, Lake Worth, FL.